New user? Register as member

Running The Perfect Meeting: Facilitating Group Meetings With Internal and External Stakeholders

Meetings can be a huge waste of time and energy when it is ill prepared and facilitated in an inefficient manner. On the other hand, a well-run meeting has tremendous value to both internal and external stakeholders. A well-run meeting is like a symphony, where everyone is working well together, people are communicating in harmony, and there is an exchange of energy that is both constructive and productive. Being able to effectively lead and facilitate a meeting is a hallmark of a skilled profession. But how do you know if you’re doing it right?

In this highly engaging and practical workshop, you will learn skills and tips to prepare for, facilitate, as well as follow up on a well-run meeting.

Objective

By the end of the workshop, you will be able to:

• Plan for an effective and efficient meeting
• Facilitate a meeting or planning session with internal or external stakeholders
• Lead a group discussion
• Handle difficult members during a meeting
• Capture and record the important content of the meeting
• Generate a follow-up post-meeting plan

Outline

1. Preparing for The Perfect Meeting

• Ensuring for key participation
• Setting expectations with a clear agenda
• Understanding that the meeting begins when the invite is sent
• Pre-wiring a meeting to minimise surprises and maximise agreement
• Preparing a conducive environment for the meeting

2. Running The Perfect Meeting

• Reviewing the agenda, objectives and ground rules
• Facilitation skills and tips
• Encouraging active participation
• Reading and using body language
• Dealing and intervening with disruptors

3. Closing the Perfect Meeting

• Getting clarity and commitment on decisions and follow up action
• Creating a simple meeting summary document with follow up actions

Who should attend

This workshop is designed for managers, professionals and staff at all levels who want to learn and improve the manner in which they prepare for and facilitate meetings. It is highly suitable for anyone across all professions, industries and sectors.

Methodology

This highly engaging and practical workshop will utilise a series of presentations, role-plays, as well as a variety of mixed-medias to ensure deep and impactful learning.

Testimonials

We learnt about methods and ways to chair meetings well. The workshop is very practical and applicable to our work. The trainer is very engaging and practical. Able to relate and share the information clearly.
Fei Yue Community Services

Trainer was willing to share experiences and knowledge which are beyond the scope of course.
Nanyang Polytechnic

Profile of Nick Jarvis Tan

International Speaker - Executive Coach - Behavioural Scientist

Nick Jarvis Tan, one of the leading and most engaging speakers of his generation, is best known for his insightful, humorous and impactful workshops and presentations. Educated and trained as a Behavioural Scientist from the University of Notre Dame, Australia, Nick draws from the best practices and latest research in the fields of business, psychology, behavioural and cognitive sciences to equip individuals and organisations with the skills and knowledge they need to achieve transformational breakthroughs and performance.

Nick speaks and trains on the Future of Business, and the actions that companies can take to spot and harness megatrends to excel in the emerging 4th Industrial Revolution. His speciality topics includes (1) Workplace Collaboration (2) Workforce Engagement (3) Business Creativity and Innovation (4) Business Intelligence (5) Peak Performance & Motivation (6) Customer Service and (7) teambuilding.

With 16 years of professional speaking experience, Nick continues to impact thousands of people every year in schools, companies, government bodies and communities, locally and abroad.