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Project Management - Technical & Soft Skills

Project management skills are the necessary traits and competencies you need to be a successful project manager.

While “project manager” seems like a fairly straightforward job title, this role is responsible for far more than keeping projects on track. A project manager needs to:

• Plan projects from conception to implementation
• Map out timelines
• Assess project risks and opportunities
• Execute each phase of the project life cycle
• Create, allocate, and manage the budget
• Communicate with all stakeholders
• Troubleshoot problems and challenges
• Deliver (and often maintain) the end product or service
• Sounds like a pretty big job, doesn’t it? Effective project management skills can help make those responsibilities at least a little bit easier.

Course introduction

- What skills do you need to get projects across the finish line on time and under budget?

- While this list of essential project management skills is by no means exhaustive, it covers the core competencies.

- Technical skills (you might also hear these referred to as hard skills) are the more tangible and measurable abilities required to be an effective project manager.

However, the other critical part of Successfully Project Management is “Soft Skills,” something that is always overlooked and taken for granted.

One 2016 study found that 93% of employers say that soft skills are either an “essential” or “very important” factor in Project Management. Let us look at some must-have soft skills for project managers.

Objective

After completing this 2 Days course, you shall be able to:

• Have an overview of Why and What is Project Management. (PM)
• Identify the Top PM methodologies and its different purposes.
• Recognize the Top 5 factors that define project success.
• Recognize the Top 7 mistakes experienced Project Managers also make.
• Comprehend the 5 Key Steps to Start a Project
• Put in place a project Planning Process
• Successfully Execute A Plan
• Recognize the Importance of Project Quality
• Monitor and Evaluate your project progress
• Comprehend the “How” and “Why” to close a Project
• Recognize the Top 12 Project Management Soft Skills
• Lead your Team Members to achieve desired outcome cohesively.
• Communicate with confidence to influence and motivate different stake holders.
• Negotiate best deals for all parties.
• Resolve Conflicts and Diffuse Volatile Situations if it arises.
• Apply Time Maximization Matrix to achieve more with less.
• Manage your composure in all “Difficult Situations.”

Outline

Introduction

• Why Project Management and Its Benefits?
• What is Project Management? – Definition and Overview
• The current Project Management Tools, Its purposes, and applications.

The Basics

• Top 5 factors that define project success and its monitoring and review.
• Top 7 mistakes to avoid in Project Management.
• 5 Key steps in planning and starting a project.

The Project Plan

• Project Planning – Build the Effective Project Plans
• Executing your Plan
• Project Quality Management – Project Quality-Quality Assurance-Quality Control
• Monitoring and Evaluation

Project Closing

• Why project closing is important and crucial?
• How to close a Project?

Soft Skills of Project Management

• The Top 10 + 2 essential skills
• Reading your Team Members and All stake Holders
• Connecting, Influence, and Win them over
• Presenting your plan in an convincing manner
• Manage all meetings with increased confidence and predictability.
• Manage all Ad Hoc requests well with “win-win” outcomes and maintain the relationships. Proven Negotiation Matrix and Techniques
• Turn Conflicts into creative solutions and preventing ugly confrontations.
• Maximizing Time and achieving the “best” with limited resources.
• Managing your emotions and that of “others” at all times to achieve the desired outcome through the Project Period.

Practical Situations and Scenarios Discussion

Summary and Conclusion

Personal Action Planning

Course Evaluation

Who should attend

Professional, Managers, Executives, Officers, and Leads who are Leading, Driving, Assisting, or Support Projects from Planning to Closing stages.

Methodology

We use a variety of interactive methods that allow participants to learn by drawing conclusions (learning points) from their practices and exercises. A direct, systematic, and structured approach where guides are provided for participants to practice their skills. The pace of the programs will keep participants involved and attentive. Participants are taught in a step-by-step combination of mini lectures, self & group exercises, videoclips and open sharing.

Training techniques include:

• Mini lectures with questions for interaction.
• Facilitated Discussions
• Learning Videos
• Informal practices
• Self-reflection
• Action Planning

Profile of David Ong

David has more than 30 years of Managing, Developing and Training Human Capital both local and regional countries.

His vast training experiences and travels make him a close Business Consultant with numerous corporations, partnering with them in their Organization Development in areas related to Values and Culture, Training Needs Analysis, Training Evaluation and Leadership Competency Model.

His niche areas are delivering Leadership Competency Related Programs; ie, Project Management, Change Management, Decision Making, Problem Solving, Creativity, Innovation, Negotiations, Diversity Management, Corporate Culture, Mindfulness, Team Enhancement, Communication, People Skills, Coaching and Human Behavioral Science(Psychology/Sociology).

His professional training development includes PDTD from STADA/Singapore, Training Design from Wagga Wagga/Australia and Training Methodologies from Canada.

He is also the Master Trainer with a few recognized institutions in conducting Train The Trainer programs in Training Delivery, Training Methodology, Training Design, OJT Structuring, Test Constructions and Presentation Skills.

His passion in Human Behavioral Science has seen him further study in the fields of Education-Adult Learning and Psychology-Behaviors.
He is also certified in numerous profiling tools namely;
- Whole Brain Thinking HBDI level 1, 2 and 3.
- TetraMap in Leadership profiling.
- The US FBI "Art of Profiling" and others.
- Global US Sandler Sales Master Trainer.
- Handwriting Analysis
- DISC
- MBTI
- NLP Practitioner
- Practitioner of Mindfulness

He also received the Singapore President Efficiency Medal.